Nepal Visa Invitation Letter — Get Your Approval Letter Through a Registered Trekking Agency Department of Immigration Nepal. Recommendation letter

Namaste, everyone. Getting a Nepal visa invitation letter is essential if you hold a refugee travel document or passport from a country without on-arrival visa access to Nepal. Planning a trip to Nepal, but unsure whether you need an invitation letter for your visa application? You have come to the right place. Info Nepal Tours and Treks is a government-registered trekking agency in Kathmandu that issues official invitation letters and recommendation letters for Nepal visa approval — directly through the Department of Immigration, Nepal.

Whether you hold a refugee travel document, a stateless person’s travel document, or a passport from a country without on-arrival visa access to Nepal, our team handles the entire process so you can focus on preparing for your trek.

What Is a Nepal Visa Invitation Letter?

A Nepal visa invitation letter — also called a recommendation letter or sponsor letter — is an official document issued by the Department of Immigration, Nepal, through a licensed trekking agency. It confirms that a registered Nepali tour operator is sponsoring your visit and taking responsibility for your travel itinerary.
This letter is required for:

• Refugees and holders of travel documents issued by UNHCR or any national authority (instead of a regular passport)
• Nationals of countries that do not qualify for on-arrival visas at Tribhuvan International Airport, Kathmandu

With a valid invitation letter, you can apply for your Nepal entry visa in advance through the nearest Nepalese Embassy or consulate in your country.

Who Needs an Invitation Letter for a Nepal Visa?

Refugees and Travel Document Holders

If you travel on a refugee travel document or a document issued under the 1951 Refugee Convention, you cannot obtain a Nepal visa on arrival. You must secure an invitation letter from a registered trekking agency first, then apply at the Nepalese diplomatic mission closest to your location.

Nationals of Countries Without On-Arrival Visa Access

Citizens of the following countries cannot obtain a Nepal visa on arrival and must apply in advance with a recommendation letter:

1. Nigeria
2. Ghana
3. Zimbabwe
4. Eswatini (Swaziland)
5. Cameroon
6. Somalia
7. Liberia
8. Ethiopia
9. Iraq
10. Palestine
11. Afghanistan
12. Syria

If your country is not on this list, you are most likely eligible for a Nepal visa on arrival at the airport. Check our Nepal on-arrival visa guide for full details.

Travel Documents Required to issue an Invitation Letter for Visa Approval (Protocol)

To apply for a Nepal visa invitation letter through Info Nepal Tours, please prepare the following documents:

• A clear copy of your passport (biographical data page) or travel document
• Confirmed return flight tickets (both inbound and outbound international flights)
• Valid travel insurance that covers high-altitude trekking or mountaineering
• Confirmed hotel or accommodation booking in Nepal
• A detailed travel itinerary

Below is the sample of the official Nepal visa sponsor letter and the Address Verification document attested by the Consular Service Department — so you know exactly what to expect.

Once you submit these documents to us, we coordinate directly with the Department of Immigration, Nepal, and the Consular Service Department on your behalf.

How to Get Your Nepal Visa Invitation Letter — Step by Step

Step 1– Contact Info Nepal Tours Reach out via our enquiry form or WhatsApp (+977 9841936940) with your intended travel dates and nationality.

Step 2 — Submit your documents Email us scanned copies of the required documents listed above. We will review them within 24 hours and confirm if anything additional is needed.

Step 3– We Process the application Our team submits your application to the Department of Immigration, Nepal. Processing typically takes 3–7 business days, depending on the issuing authority.

Step 4 — Receive your letter We send you the official invitation letter by email. You then submit this letter — along with your visa application form and supporting documents — to the nearest Nepalese Embassy or consulate.

Step 5 — Apply for your Nepal visa Once the embassy receives your application and invitation letter, visa approval is generally straightforward. Processing time varies by embassy location.

Why Choose Info Nepal Tours for Your Visa Invitation Letter?

Info Nepal Tours and Treks (Reg. No. 198664/075/076) has been helping international travellers navigate Nepal’s visa requirements for many years. Here is why travellers trust us:

• Government-registered agency — Our letters are officially recognised by the Department of Immigration, Nepal
• Direct relationships with immigration authorities — We know the process and what each embassy requires
• End-to-end support — From document preparation to letter delivery, we manage everything
• Experience with complex cases — We regularly assist refugees and travellers from restricted-nationality countries who face additional scrutiny in the visa process

Whether you are planning to trek to Everest Base Camp, hike the Annapurna Circuit, or summit Island Peak, we will get your visa paperwork sorted quickly so you can concentrate on your adventure.

 

Sample Nepal Visa Sponsor Letter and Documents

New Sample For Visa Sponsor Letter/Recommendation Letter